L’OMS recrute un Administrative Assistant
Ville, Pays: Congo-Brazzaville
Niveau d’études minimum réquis: Non précisé
Expériences professionnelles demandées: 8 ans
Date limite de dépôt de dossier: 28-07-2017
Email de réception des candidatures : Non précisé
Détails de l’offre:
Administrative Assistant – (1702078)
Contractual Arrangement: Temporary Appointment under Staff Rule 420.4
Contract duration: 1 year
Job Posting: Jul 14, 2017, 2:06:45 PM
Closing Date: Jul 28, 2017, 11:59:00 PM
Primary Location: Congo-Brazzaville
Organization: AF/ORD Office of the Regional Director
OBJECTIVES OF THE PROGRAMME
To support countries in the WHO African Region to provide high quality immunization services that will contribute to: (a) the reduction of mortality, morbidity and disability from vaccine preventable diseases through the optimum use of available and new vaccines and (b) the strengthening of national health systems.
DESCRIPTION OF DUTIES
–> Receive, screen, log and route Unit’s correspondences and maintain follow-up system;–> Type correspondences, documents and reports ;–> Maintain records of confidential correspondences /documents/files;–> Maintain human resource records for unit personnel;–> Support meeting arrangements; including visits from and meetings with donors;–> Support travel and general administration of the unit;–> Draft, verify and ensuring timely dissemination of correspondences;–> Contribute to the preparation of internal and external meetings organized by the Unit; prepare and distribute minutes of the Unit coordination meetings;–> Contribute to the preparation and execution of internal and external meetings organized by the unit.–> Make travel arrangements for the missions of the Unit personnel; follow-up as needed on closure of travel reporting and filings.–>Perform other related responsibilities as assigned, including replacing and backstopping for others as required.
Essential: Completion of secondary school education or its equivalent in technical or commercial education.
Desirable: Training in administrative and secretarial skills and/or an administrative field.
Essential: Minimum of eight (8) years experience in providing administrative support in an international organization setting.
Desirable: Experience working in WHO would be an asset.
Thorough knowledge of secretarial skills including proven typing ability; Excellent interpersonal skills and ability to deal with staff at all levels; Awareness of WHO rules and regulations, policies and procedures. Tact, discretion and ability to keep information confidential are essential. Incumbent is also expected to maintain computer skills in Word, Excel, Outlook, PowerPoint and the Global Management System (GSM). Ability to communicate clearly to peers and supervisor.
Respecting and promoting individual and cultural differences
Moving forward in a changing environment
Use of Language Skills
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at XAF 12,774,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
For information on WHO’s operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.