L’Organisation Internationale pour les Migrants (OIM) recrute Procurement and Logistics Officer
L’Organisation Internationale pour les Migrants (OIM)
Kinshasa, Congo, Dem. Rep
Humanitaire (ONG, Associations, …), Projet/programme de développement
Position Title : Procurement and Logistics Officer
Duty Station : Kinshasa, Dem. Rep. Congo
Classification : Professional Staff, Grade UG
Type of Appointment : Special short-term ungraded, Three months with possibility of extension
Estimated Start Date : 01 May 2019
Closing Date : 07 April 2019
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Under the overall supervision of the Chief of Mission (CoM) in Kinshasa, Democratic Republic of Congo and the direct supervision of the Senior Resource Management Officer (SRMO) and in collaboration with the Global Procurement Supply Unit/Field Procurement Unit at the Manila Administrative Centre, the successful candidate will be accountable and responsible for ensuring the appropriate implementation of Instructions, Regulations and Rules which govern IOM management of resources related to procurement in the Mission and sub-offices. S/he will be responsible and accountable for providing support to ongoing activities with procurement and logistics services.
S/he will also contribute to providing recommendations aiming at increasing effectiveness, efficiency and transparency of the procurement management in the Democratic Republic of Congo (DRC).
The successful candidate, in coordination with Global Procurement and Supply Unit (GPSU), will be responsible and accountable for procurement and supply chain activities for the IOM DRC, measured by IOM Procurement and Supply Chain Key Performance Indicators:
• Best Value Sourcing and Value for Money
• Availability and Quality
• Compliance and Stewardship
• Productivity and Efficiency
Core Functions / Responsibilities:
1. Coordinate with the COM (Chief of Mission) and RMO (Resources Management Officer) on the strategic planning for procurement and logistical needs.
2. Assist in the implementation of procurement, logistics, facilities maintenance, asset administration, warehousing and transport support (Fleet Management) within established internal control mechanisms.
3. Monitor and update information/database for vendor/contractor accreditation and evaluation process to ensure availability of pool reliable vendors and contractors to address the needs of the country.
4. Contribute technical inputs for the preparation and implementation of permanent instructions for procurement, warehouse operations and asset administration that are compliant to IOM’s general instructions, policies and procedures and donor requirements.
5. Update tracking system to account for commodities, supplies, equipment and project’s assets in various sub-offices. Monitor tracking system and ensure that it is functioning properly.
6. Support response capacity to the operational demands of IOM DRC.
7. Assist the programme management in preparing and issuing call for proposals and bidding documents for the tendering of the project. Verify if proper biddings are done transparently and in accordance with the set rules and regulations under the Field Procurement Manual.
8. Train and supervise procurement and logistics assistants in DRC ensuring that they conform to established procedures and assist in producing monthly and regular reports.
9. Organize and maintain proper procurement and filing systems as well assist RMO in records keeping management in relation to the projects.
10. Identify transport companies and deploy effective and reliable vehicles for transporting personnel, materials and equipment needed in programme implementation.
11. Work with the programme management in field missions and provide support in preparing and issuing call for proposals and bidding documents for the tendering processes of the projects. Ensure bidding process are done fairly, transparently and in accordance with the set rules and regulations under the IOM Procurement Manual IN/168 Rev2.
12. Provide guidance to Country Offices and sub offices to implement contract tracking and administration system to ensure proper tracking and monitoring of contracts/agreements procured by projects. Provide support in drafting contracts agreements, including Long Term Agreements (LTAs), and ensure that proper coordination with Legal Unit is adhered to prior to any engagement to the contracting party.
13. Carry out road assessment missions and certify that the conditions of roads are adequate for the movement of people and supplies in coordination with the Security Officer Kinshasa and liaison with UNDSS.
14. Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Strong technical experience in procurement and logistics at an international level;
• Diverse experience working on complex projects and emergencies, specifically meeting timelines and milestones;
• Experience living and working in Phase 3 security environment;
• Knowledge of asset management processes and procedures.
Fluency in English and French is required.
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and Page
communicates a clear strategic direction.
Internationally recruited professional staff are required to be mobile. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
No late applications will be accepted.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 07 April 2019 at the latest, referring to this advertisement.
For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.